NCAS Vendor Code of Conduct

Revision Number0001
Last Revised2020-03-01
Policy ContactThe NCAS Board of Directors, or any committee of the Board appointed to maintain the NCAS Code(s) of Conduct.

Purpose

This North Carolina Anthropomorphic Society, Inc. (“NCAS”, also the “Organization”) Vendor Code of Conduct Addendum, in addition to the required NCAS Member Code of Conduct, is in place to ensure our vendors can profitably enjoy our events safely and to foster an environment of mutual trust and respect.

Scope

This Code of Conduct Addendum is in addition to the sections found in the NCAS Member Code of Conduct for any Member or Voting Member while acting in any Vendor capacity. This includes both virtual and in-person conduct: 1) while attending any NCAS sponsored or affiliated event, 2) outside of any NCAS sponsored or affiliated event for as long as Membership is maintained.

Definitions

Vendor: A vendor is either a member or an agreed third party permitted to provide products, services, or entertainment within a specified event or activity for NCAS and its attending members.

Please Do Not

The following actions are conduct regulation additions and addendums to the NCAS Member Code of Conduct relevant for Vendor. These actions and activities are prohibited and constitute a violation of the North Carolina Anthropomorphic Society Inc. (“NCAS”) Vendor Member Code of Conduct Addendum.

Any Vendor found to have committed a violation of these conduct regulations is subject to the sanctions outlined in this document. A claim of lack of awareness of any Code of Conduct or related procedures does not excuse any violations of such.

  1. Noncompliance.
    1. Failure to follow rules or instructions from the binding vendor agreement.
    2. Failure to correctly collect and remit sales tax or pay income taxes from transactions with NCAS or its members.
    3. Block entry or exit routes with equipment or inventory.
    4. Loiter in or attempt re-entry of the vendor space after hours.
  2. Unauthorized or illegal vending.
    1. Subletting or transferring of your vendor space to a non-registered vendor.
    2. Selling anything you don’t have the legal right to sell. This includes creative work to which you do not own the copyright.
      1. While we will expect some due diligence for all reports that come in, credible reports that come with some kind of proof will be investigated. As such, if what you are selling is not your work, please make sure to have some form of written approval to sell the item or service.
    3. Advertise or sell products / services which are restricted for sale by the event rules, venue, and local or federal government.
    4. Sell adult rated materials, products, or services unless are specifically allowed for in the event rules and under instructions in vendor agreements.
      1. If allowed, adult materials must not be visible to or accessible by minors.

Please Do

The following are actions and behaviors that are strongly encouraged and expected of Vendor. While we do not generally enact sanctions for not performing the below activities, failing to do them may result in a violation of the regulations in the sections above. We find the below activities and behaviors crucial to enjoying your position as a Member as well as attending our events.

  1. Compliance.
    1. Collect and remit sales and income tax as required by the state of North Carolina.
  2. Personal items.
    1. Take personal and important items with you when you leave any vendor space. NCAS is not responsible for your personal property and some spaces will be restricted access outside operating hours.
    2. Keep your vendor space clean and sanitary.
  3. Professionalism.
    1. Act in a professional manner.
    2. Talk with NCAS Vendor Relations staff if you have questions / concerns about a particular vendor policy or if you have an issue with a fellow vendor.
    3. Keep in mind that as an accepted vendor your behavior reflects on NCAS and the community.

Reporting violations, Investigation Process, Enforcement, and Appeals

Refer to the NCAS Member Code of Conduct document.

Sanctions

Violations of the terms of this Addendum will result in sanctions found in the Member Code of Conduct as well as potential further sanctions and consequences as detailed here at the discretion of NCAS vendor relations or security staff.